DOCUMENTING YOUR BRAZILIAN-BORN DIPLOMATIC CHILD
1.
Brazilian Birth Certificate
a.
Comments: Children born in Brazil to diplomatic
parents do NOT receive Brazilian citizenship. The Cartorio will register the
child as a non-citizen diplomat in the computer, but the birth certificate will
not look any different from that of a Brazilian citizen.
b.
Steps and Required Documentation:
ii. Need
the hospital certificate of live birth or two witnesses for a home birth
iii. Bring
marriage certificate
iv. Carteiras
and diplomatic passports of parents
v. Birth
certificate will be issued on site in less than an hour
2.
Consular Report of Birth Abroad (CRBA)
a.
Comments: The CRBA documents that the child is
an American Citizen. In most cases, it will serve as the child’s birth
certificate, but not always. You may still want to consider getting a certified
translation of the Brazilian birth certificate, but it is not necessarily
required. CRBAs are adjudicated at post, but no longer issued here. It could
take more than a month to get the CRBA back from the United States.
b.
Steps and Required Documentation:
ii. Brazilian
birth certificate
iii. One
passport photo (2” x 2” or 5cm x 5cm)
iv. Marriage
certificate
v. Passports
for both parents
vii. Fee:
$100
2.
Tourist Passport
a.
Comments: You should apply for a tourist
passport for the child at the same time as the CRBA.
b.
Steps and Required Documentation:
i. An
unsigned but completed DS-11 (N.B.:
The online application might not let you proceed without a social security
number. Fill out the pdf version instead.)
ii. One
passport photo(2” x 2” or 5cm x 5cm)
iii. Fee:
$105
3.
State Department EFM
a.
Comments: Your HR Tech in HR/EX can help you officially
add your child as a dependent and Eligible Family Member, but it is up to you
to know what to ask for. Children born at post are not typically added to your
current travel orders, but will be added to your next travel orders for your
onward assignment. The child does not need to be on your orders to go on
R&R with you because R&R is funded by post and not Washington.
b.
Steps and Required Documentation:
i. OF-126:
Fill out a new OF-126 on HR Online. Your HR
Tech should send you an email after the OF-126 is submitted asking for
documentation. You may typically send a scanned copy of the CRBA or the
Brazilian birth certificate with certified translation.
ii. DS-1640
(Request for Passport Services): After your OF-126 is approved by the HR Tech,
your child should appear on your Employee Profile on
HR Online. Ask your HR Tech to email you a DS-1640, which is a memo to the
Special Issuance Agency requesting passport services for you and all
dependents. Make sure your new child is on it.
iii. Travel
Orders: Your new child will not be added to your current orders if born at post.
Children born in the U.S. will be added. Your new child should automatically be
on your next orders for your onward assignment once the Medical Clearance is
finished. If not, work with your HR Tech.
4.
Medical Clearance
a.
Comments: The medical clearance is needed before
your child can be added to your next orders. So, it might not be needed right
away, but start early because Med in Washington can get heavily backlogged.
b.
Steps and Required Documentation:
i. You
should schedule an appointment in the Med Unit at about 30 days after birth.
ii. After
the appointment, the Med Unit will send the paperwork to Med in Washington for
approval, which can take several months during busy times.
iii. You
will receive an email notifying you when the medical clearance is approved.
5.
Diplomatic Passport
a.
Comments: The diplomatic passport cannot be
issued until your CRBA is back and you have the DS-1640 and/or new travel
orders.
b.
Steps and Required Documentation:
i. Schedule
an appointment with the Consular Section and bring
ii. CRBA
iii. Diplomatic
passports for both parents
iv. DS-1640
v. Your
current travel orders and next orders if available
vii. Diplomatic
passport application
viii.
One passport photo
ix. Both
parents and the child must appear
6.
Social Security Number
a.
Comments: You can apply anytime after you have
the child’s passport, CRBA, and birth certificate. Might work best to apply at
the same time as you do the diplomatic passport.
b.
Steps and Required Documentation:
ii. CRBA
iii. Brazilian
birth certificate
iv. Passport
(tourist or diplomatic) of the child
v. Apply
at Consular Section
7.
Brazilian Visa and Carteira
a.
Comments: Post’s HR office will help you apply
for a visa and carteira.
b.
Steps and Required Documentation:
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